VacTrack Manager

Manager Login

Today / Office

Cmd K

Crew Help / Blockers · 0

Dispatch Calendar

Usage Today

Activity Log

Recent manager, crew, backup, login, and setup actions.

Payroll Review

Fix missing time, check CA overtime, approve clean shifts, then export a payroll CSV.

Day Hrs

Missing clock-out

Pending

Approved

Day Review

Open a row only when the time, site proof, or approval needs attention.

All

Open

Pending

Approved

Payroll

Export QuickBooks CSV

QuickBooks-style time activity file

Export Break Evidence

Meal/rest review CSV

People

Crew access and client contacts that make tickets faster to dispatch.

Tickets

Messages

Internal crew inbox and project chats. This is not a customer-send lane.

Inbox

0 chats

Select a chat

Open a crew or project thread to read and respond.

Messages

Select a chat

Open a crew or project thread to read and respond.

Photo Gallery

Today’s field proof and manager uploads.

0 photos

Service Ticket

Choose a service ticket to build the draft packet.

Manager Settings

Quick jump

Manager Account

Profile, login PIN, and OTP.

Manager Name

Manager Email

Manager Photo Optional profile photo.

Change Manager PIN Set the 4-digit manager login PIN used to unlock the manager dashboard.

New Manager PIN

Manager Login Method Keep PIN, prep email + password, or let both methods work while staging is tested.

Manager Password

Confirm Password

Password Status

Not set

Email login readiness

Recommended while testing: Both if you want PIN and email login active together. Password recovery works by email link; backup codes are only for lost OTP or PIN recovery.

Authenticator OTP

Generate, refresh, or disable OTP.

Backup Recovery Codes

Generate saved codes for lost OTP or PIN recovery.

Operations

Company rules and clock-in behavior.

Company Name

Week Starts

Overtime After

Work Mode

Branch / Yard Address

Enter the branch address. GPS for clock-in checks will be set automatically.

Allowed Clock-In Radius (meters)

Require rosterOnly allow clock-ins for people on the active roster. Enable breaksShow break controls in the employee experience. Geo-lockRequire on-site location before shift actions go through. Auto-close shiftsClose old open shifts at the configured end-of-day rules.

Dispatch Catalogs

Company defaults for trucks, services, role billing, charge codes, and client rate cards.

Service types

Add and edit the choices managers use on tickets and draft packets.

Dispatch Catalog is the company source of truth for trucks, role billing, services, charge codes, and billable items. Truck type is just a small tag inside each truck.

Unsaved catalog changesSave these rows before using them on service tickets, employee profiles, and draft packets.

Records & Backups

Daily restore points and manual recovery.

Business records belong to the company. While hosting/support is active, the app maintains backup snapshots; download a recovery file before ending support or making risky changes. Restores should be done with support help because they replace current records.

Latest Backup

Checking storage.

Routine

Checking

Loading lane settings.

Covered

Records + Photos

Tickets, clients, crew, logs, and proof photos.

Action

Restore Point

Restore Lock

Recovery File

Daily backups already run. Use manual save before risky edits.

Appearance

Logo, colors, and visual preferences.

Company Logo Used in manager, crew, and installed app icons.

No logo yet

Pick a theme.

Ticket preview cardsUse ticket images in crew cards.

Setup & Onboarding

Crew, clients, trucks, rates, and company basics.

Setup completed

Need the full setup wizard?

Company, login, crew, tickets, and usage.

Crew Ready

Tickets Active

Company

Identity

Mode

Clock-in flow

Manager Email

Account contact

Manager Login

About

Environment and version.

VacTrack · Admin Portal
Staging environment — setup rehearsal and beta testing

VacTrack

Manager Login

Day Review

Recent History

Schedule Board

Team Planner

Export QuickBooks CSV

Export Break Evidence

Messages

Draft Review

Manager Settings

Manager Account

Authenticator OTP

Backup Recovery Codes

Operations

Dispatch Catalogs

Service types

Records & Backups

Appearance

Setup & Onboarding

Need the full setup wizard?

About

Notifications

Quick View

Tools

Messages

Photos

Review

Settings

Add Shift

Add Employee

Add Employee

Add Ticket

Add Client

Client Profile

Contact

Crew Detail

Crew Today

Labor Today

Daily Setup

Service Ticket

Edit Ticket

Draft Review

Shift Detail

Schedule Detail

Job Log

Office Packet

Add Field Photo

Field Cost Review

Photo

Daily Report

Staging Setup Check

Report Bug

Estimate

Email Preview

Setup Wizard

Company setup

Logo

Manager login

Authenticator Secret

Crew onboarding

Service ticket setup

Usage catalog

Edit Catalog Row

Confirm Action